Human Resources Development and Vocational Training

Job Assignment

What is a Job Assignment?

The job assignment is an instrument of effective leadership according to Fredmund Malik (MZSG Management St. Gallen). In contrast to a job description or job description, which regulates the tasks, responsibilities and competencies of a position for a longer-term time horizon, the job assignment includes what has the highest priority in this position at the current time. The job assignment is thus the concrete and prioritized task for the next foreseeable period - for the next foreseeable 6, 8 or 15 months. The job description remains unaffected by the job assignment.

The Job Assignment has the following characteristics:

  • It integrates strategic and functional issues.
  • It focuses on key tasks (of the job holder).
  • It is situational, problem-oriented and prioritizing.
  • It covers a short- to medium-term time horizon.
  • It allows for a high degree of differentiation.

How is a job assignment created?

The key tasks (field number 4) are derived from the job and its main task (field number 1), the strategic challenges of the job (field number 2) and the current framework conditions, taking into account personal strengths (field number 3).

 

In detail, you create a job assignment as follows:

  1. Enter the main task of the position (e.g., as in the job advertisement/job description) in key words in the first field.
  2. Then consider what the strategic challenges of the position are in the overall system of the institute or the service unit as well as the overall organization of KIT. What is strategically relevant and what are the challenges? Enter these challenges in the second field.
  3. Describe the current situation and the given framework conditions of the position in key words. In doing so, also take into account the personal strengths of the position holder or of yourself.
  4. From the first three fields, you now derive the key tasks of the position with a time horizon of approx. six to 15 months (depending on which horizon is currently suitable). If there are several key tasks, then it is advisable to prioritise the individual tasks.

Example of a job assignment of a manager in science

(Source Malik Management Module 9)